Assistant Legal Cashier

Job Description

Salary: TBC

Lewis Silkin works with leading businesses to protect and enhance their most important assets — their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities.

A UK top 75 law firm with offices in London, Oxford, Cardiff, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people — both ours and our clients’— and a focus on creative, tech and innovative businesses.

Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our ‘I-CUE’). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity, ensuring people are able to bring their full selves to work.

The department

The Cashier’s team led by the Head Legal Cashier works closely with the fee-earning departments to ensure that all client and matter transactions are completed in a timely and efficient manner. It is essential that the postholder has an excellent eye for detail. Training across the different roles within Cashiers will be given so it is an ideal role for someone who wants to learn all aspects of Cashiering. The team liaises with the Billing, Credit Control and the Finance Management teams so it is crucial to ensure open lines of communications and workflows across the teams as appropriate.

Responsibilities

Further to applicable training, key responsiblities will include, but are not limited to: 

  • Copying the client statement to the Excel Client cashbook and allocating receipted funds ensuring the correct ‘paperwork’ is received in accordance with the SRA rules and the firm’s policy

  • CHAPS, BACS and any other client payments. Checking funds are cleared funds in the client account and providing the ‘paperwork’ for the banking authoriser to send

  • If funds are sent to client account for payment of our invoices, arranging a transfer posting and bank entry daily

  • Transferring funds from client to client account in accordance with SRA rules

  • Writing back out of date client account cheques within a six-month deadline

  • Downloading payments from our Barclaycard account onto Elite daily

  • Closures and checking if interest due to client before closure

  • Bank reconciliation

  • Credit card receipts

  • Bill payment reversals

Key requirements

  • Preferably a knowledge and experience of windows-based packages such as Microsoft Outlook and Word

  • Proficient using Excel

  • Excellent numeracy skills

  • Excellent attention to detail

  • Excellent organisational skills

  • Experience in a Cashier’s, Finance or Legal environment desirable but not essential

  • Knowledge of Elite 3E desirable but not essential

Key competencies

  • Clear and concise written and oral communication

  • Proactive approach with a ‘can-do’ attitude

  • The ability to build working relationships with a range of people at all levels

  • Identifies and communicates opportunities to improve the way that work is done

  • Excellent organisational and time management skills with the ability to manage tasks efficiently

  • Works successfully as part of a team, sharing knowledge, collaborating with and supporting colleagues

  • Excellent customer service skills with a helpful and responsive approach

  • Flexible in approach and adaptable to change

  • Resilient and calm under pressure

  • Motivated, results and delivery focused with a commitment to quality of work

  • Takes ownership and actively looks for personal learning and development opportunities

  • Demonstrates sound judgement

  • A commitment to the highest level of integrity

  • Focuses on finding the right solutions and problem solving

  • Ability to tackle a job keeping in mind the end-to-end process, rather than dealing with a piece of the process as an isolated task

  • Analytical with the ability to suggest enhancements to changes to current processes if needed.

Additional information

At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.

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