Administration Assistant

Job Description

Salary: £19,000-£24,000

The Firm:
Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

The Department:
Our national Healthcare team provides both a defendant claims handling service for clinicians and NHS employers against claims for injury resulting from negligent clinical care, and also an advisory service offering advice and support to all levels of the NHS - providers and commissioners - including NHS Foundation Trusts (acute and mental health providers) as wells as PCTs. Our clinical negligence team has many years in-depth experience in defending clinical negligence claims. Our approach is meticulous, based on a deep understanding of the medical environment and NHS procedures, and focused on the facts and evidence presented in each case. Our advisory team advises a number of other specialist NHS bodies and Regulators on a wide range of healthcare law issues including statutory obligations, functions and powers of NHS bodies as well as Governance and Risk Management. We also have extensive experience of advising and representing the NHS at inquests and advising on ethical issues including consent and confidentiality.

The role:
PLEASE NOTE:  This vacancy is to undertake an administrative secondment at Tameside hospital in Manchester and possibly to support other members of the team at the Manchester office. Therefore, it is preferable if you have your own transport.

Main duties and responsibilities:

  • Assisting case handlers by carrying out general case and file management duties

  • Inputting data onto electronic databases

  • Sending post out of the office

  • Outbound telephone calls (under Fee Earner supervision)

  • Taking meeting minutes

  • Setting up IT equipment

  • Monitoring virtual court hearings

  • Filing of correspondence, documents and notes etc on case files

  • Maintaining filing system of all case files

  • Archiving files subject to the supervision of the appropriate fee earner

  • Assisting with printing, saving to case and copying of all documents and preparing correspondence

  • Scanning and allocating post to case plans

  • Copying, scanning and printing for case handlers

  • Taking telephone messages for case handlers

  • Assisting in preparation of document bundles

  • Printing out various documents

  • Opening new files including performing necessary checks and set up, etc

  • All other such administrative and case handling duties as appropriate

  • Ensure relevant deadlines and quality measures are adhered to

  • Comply with relevant Weightmans and client policies and procedures

  • Work in accordance with Weightmans’ values

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

The person specification:

  • Previous experience of working in a similar role is preferred

  • Excellent IT skills

  • Excellent communication skills

  • Excellent time management and organisation skills

  • Ability to multi-task and prioritise

  • Ability to follow instructions

  • Ability to work to strict deadlines and targets

  • Ability to work as part of a team and on own initiative

  • Flexible approach

Other Information:
Please note:

Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

We're committed to diversity and inclusion and to creating an environment where everyone can reach their full potential.

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