Administration Assistant

Job Description

Salary: £15 000-£20 000

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK.

The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."

We are truly committed to fostering a culture of equality and diversity, where each individual in the firm is respected and recognised on merit for the work that they do.

We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.

Please feel free to note your preferred pronouns in your application.

Work for a firm where people matter – work for Weightmans.

As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;

  • 28 days’ annual leave plus bank holidays (pro rated for part time)
  • Agile / working from home including provision of home office equipment
  • Healthcare cover/ Medicash
  • Pension plan
  • Life Insurance 4 X salary
  • Interest free travel loan scheme
  • Employee Assistance Programme including counselling, legal and consumer advice service
  • Discounted gym membership
  • Discounted dental ccheme
  • Cycle to work scheme
  • Offers & discounts
  • Great reward and recognition scheme
  • Social Committee and CSR committee on each site
The Department

Our national Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property for both the public and private sector. We advise on and draft heads of terms, development agreements and associated construction, planning and site disposal matters, funding arrangements, freehold transfer and associated due diligence procedures, grant assignment and lease renewals. Our clients range from major retailers, leisure operators, regional developers, local authorities, universities and healthcare providers. We have been involved in a range of projects from £100 million city centre regeneration schemes to smaller bespoke ventures. Our service includes the management of large property portfolios for occupiers and investors, advising on LTA 1954 renewals, easements, covenants, service charges and land registration.

The role

We are currently recruiting for an Administration Assistant to join our Real Estate team in London.  The sucessful candidate will work as part of a team providing administrative support to case handlers and secretaries.

Main duties and responsibilities

  • Assist case handlers and secretaries
  • Open new case files/matters ensuring compliance with Lexcel and internal procedures
  • Prepare and copy various documents such as letters, enclosures, bundles etc
  • Collect and coordinate incoming and outgoing post
  • Perform filing tasks
  • Perform general photocopying & scanning duties
  • Perform general file management duties
  • Prepare and send out various internal and external documents
  • Assist with the inputting of information on various systems
  • Close and archive files
  • Perform other administrative duties as are appropriate
  • Ensure relevant deadlines and quality measures are adhered to
  • Comply with relevant Weightmans and client policies and procedures
  • Work in accordance with Weightmans’ values

This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the remit of the role.

The person specification
  • Experience in a busy legal/office environment is desirable
  • Have a Law Degree or a LPC (or studying towards)
  • Candidate must be a team player
  • Are able to show initiative and be self-motivated when required to work on own
  • Strong organisational and communication skills
  • You must have the ability to prioritise tasks and your workload
  • Have good housekeeping skills
  • A “hands on” approach to work
  • Knowledge of computers and office equipment
  • You will be working with spreadsheets, Collecting data and producing MI reports
  • A ‘ will try anything' approach'
Other Information

Please note:

  • Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

 

  • The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

 

  • We're committed to diversity and inclusion and to creating an environment where everyone can reach their full potential.
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