Accounts Payable Assistant (12 months fixed term)

Job Description

Salary: Competitive plus benefits

About your new role

As an Accounts Payable Assistant you will be a valued asset of the Finance department which is made up of many teams that work together to support Weightmans' finance processes. The teams include: accounts, billing, credit control, management information, matter maintenance , and treasury.

 

This is a fixed term role for 12 months

 

Your primary role will be to ensure inbound supplier invoices (Counsel, Expert and Purchase ledger) are processed from beginning to end accurately and in a timely manner. 

Your key duties and responsibilities will include:

  • The monitoring of the Supplier invoices inbox
  • Adding Counsel and Expert invoices to matters directly via AP voucher load
  • Processing reversal requests from fee earners
  • Being the first point of contact for supplier related finance queries
  • Processing purchase ledger payments
  • Performance of the counsel and expert payment run
  • Proactively reconciling supplier statements monthly to ensure accurate ledgers (e.g. reviewing aged items, checking for duplicates)
  • Weekly running of the disbursement duplicate checker process
  • Providing cover within the team

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. You will also ensure that you comply with the relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.

About You

You will have a high level of accuracy with a keen eye for detail. Ideally, you will have experience in the legal sector but this is not a necessity. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We also require you to have:

  • Excellent IT skills
  • Excellent numeracy skills
  • Excellent interpersonal skills and be a confident communicator
  • Excellent time management and organisation skills
  • Excellent attention to detail and concentration
  • Ability to multi-task and prioritise
  • Ability to work to strict deadlines and targets
  • Ability to work as part of a team and on own initiative
  • A methodical, organised approach
  • Knowledge of CPR procedure with proven technical ability.

If you meet our criteria and think this is a job where you could bring enthusiasm and commitment, then we look forward to receiving your application.

Why work for us

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK.

The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."

We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.

We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.

Please feel free to note your preferred pronouns in your application.

Work for a firm where people matter – work for Weightmans.

As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;

  • 28 days’ annual leave plus bank holidays (pro-rated for part time)
  • Agile / working from home including provision of home office equipment*
  • Healthcare cover/ Medicash
  • Pension plan
  • Life Insurance 4 x salary
  • Interest free travel loan scheme
  • Employee Assistance Programme including counselling, legal and consumer advice service
  • Discounted gym membership
  • Discounted dental scheme
  • Cycle to work scheme
  • Offers & discounts
  • Great reward and recognition scheme

*there are a small number of roles that cannot be performed from home, your Recruitment Advisor can confirm.

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