COMMERCIAL PROPERTY PARALEGAL

Job Description

Salary: Competitive

Job Description We are currently looking for a Commercial Property Paralegal to join our client’s reputable and well-established legal practice based in Oxfordshire. This position will be located at their Wallingford branch. The ideal candidate will be a dedicated paralegal who enjoys working on commercial property matters. Previous experience in an administrative support role within commercial property, handling routine tasks, is highly preferred. Knowledge of various transactional aspects of commercial property, such as completion and post-completion work, is essential. Familiarity with freehold and leasehold transactions, as well as Stamp Duty Land Tax and Land Registry processes, is expected. Proficiency in utilising case management systems to enhance efficiency is required. The successful candidate will be expected to implement best practices to provide a streamlined service. Additionally, they will be responsible for providing exceptional client support as the initial point of contact for our solicitors. Key Responsibilities: * To support with a wide range of property work, including but not limited to completion of initial contract packs, drafting agreements and deeds, submitting Stamp Duty Land Tax returns, and making applications to the Land Registry for a range of Commercial Property clients. * Deal with post-completion work – to include dealing with payment of Stamp Duty Land Tax, registration, discharge of mortgage and estate agents fees, service of any relevant notices, taking out any necessary indemnity policies and scheduling of Deeds. * Attending client meetings, dealing with legal reporting work, and dealing with progress enquiries throughout from clients, estate agents, mortgage brokers/financial advisers and colleagues in other departments. * Take responsibility for the administration, management, and progression of the client matter. Ensure that all client work is processed expeditiously, and that the client is kept regularly informed of progress and costs. * Take responsibility for AML compliance, including but not limited to ensuring client provision of identification documentation, undertaking electronic ID checks, and maintaining electronic and paper records. * General administration including but not limited to producing letters and documents which utilise Case Management and IT systems. * Opening new files for the fee earners at the office and file maintenance in accordance with company practice. * Providing quotes for prospective clients * Receiving instructions, ordering searches, and requesting redemption figures * Preparing draft contract packs * Dealing with solicitor enquiries * Preparing reports for clients; including but not limited to commercial freehold and leasehold purchases and taking of a lease including reporting on title, searches, mortgages, loan agreements, contracts (and lease terms if relevant). * Preparing draft Leases, Rent Deposit Deeds, Agreements for Lease, Licence to Alter, Option Agreements and Licence to Assign (this is not an exhaustive list) utilising current industry-standard documentation with available precedents from Practical Law, Lexis and any other company approved online resource(s). * Preparation of completion statements * Proactive diary management including making appointments, prioritising, and arranging meetings. * Processing daily emails, post, and voice messages on behalf of the fee earner filing, photocopying, scanning, dead filing, DX & post preparation. * Setting up and authorising release of bank payments to third parties, clients and lenders as required. * Meeting with clients face to face, to help administer and progress matters as instructed by the supervising solicitor. * Providing clients with updates and dealing with enquiries in relation to the day-to-day relevant matters via phone, email, and face to face. * On the supervising solicitor’s instructions, bill for work done on clients’ behalf, chasing invoices if necessary and liaising with the finance department. * Ensure high quality communication with the company’s internal teams and individuals * Reporting faulty equipment / software to appropriate parties * Attending relevant team meetings * Participating in other activities and projects; flexibility as required * Carrying out any other reasonable task that may be requested by the supervising solicitor. * Compliance & Quality Standards * Abide by all company health and safety procedures * Assist with compliance related matters relevant to the department * Carry out reasonable tasks that may be requested by your line manager Personal Attributes and Skills A well-organised and flexible person A person who can be proactive and work under pressure An efficient and effective paralegal with good typing and case management skills Excellent attention to detail Strong written and oral communication skills Takes responsibility for their own work Ability to deal with competing priorities and meet deadlines Shows understanding of client’s needs and tailors service appropriately Calm and confident team player with good interpersonal skills Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within four days you have unfortunately been unsuccessful in your application. Please continue to visit our website for other opportunities. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability, or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job. Type of contract: Permanent, full time (35 hours per week) Hours of work: Monday to Friday 9am to 5pm Salary c£27,000 – £30,000 per annum dependant on experience Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested by the employer

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