STATUTORY COMPANY SECRETARY

Job Description

Salary: Competitive

Role Title: Statutory Company Secretary Reporting to: Head of Compliance Location: Flexible Hybrid Working Working Hours: 2/3 Days a week (dependent on Experience) Our client PG Mutual (PG) is hiring a part-time Company Secretary to join their team. Role Summary Under the direction of the Head of Compliance, the overarching purpose of the Company Secretariat role is to facilitate the smooth administration of all Board of Directors meetings; maintaining detailed and organised company records, preparing corporate communications, and ensuring timely and accurate regulatory submissions in line with the relevant corporate laws and regulations. Material Responsibilities 1. Company Secretariat * Hold the statutory office of Secretary for PG. * Prepare draft Board of Directors meeting agendas for the CEO. * Attend Board of Directors and Sub Committee meetings (ARC and ICOM) and take minutes. * Coordinate the preparation for Board of Directors meetings, subcommittee meetings, and General Meetings in consultation with the CEO and CFOO. * Consolidate and distribute the meeting papers for Board of Directors meetings. * Attend Board of Directors meetings and General Meetings and prepare draft meeting minutes for the Board members to review and approve. * Manage the actions register on behalf of the CEO and coordinate with action owners to ensure appropriate reporting of progress to the EMC and the Board. * Maintain the CPD register for PG’s Board of Directors and Senior Management Function holders. * Manage the Board of Directors activity planner and coordinate the setting of meeting dates. * Sign-off statutory documents and reports approved by the Board of Directors. * Coordinate the filing of statutory documents and reports to the Financial Conduct Authority for PG and to Companies House for PG’s subsidiary. 2. Legal and Regulatory Filing & Compliance * Manage their PRA/FCA Senior Management Function authorisation process in consultation with the Head of Compliance and CEO. * Manage their CPD Strategy on behalf of the CEO and produce progress reports for the EMC at regular intervals. * Support the Senior Independent Director of the Board of Directors to ensure all staff are aware of their whistleblowing policy. * Overseeing the filing of legal and regulatory documents, including annual reports and financial statements. * Ensuring the company complies with legal and regulatory requirements and follows best practice, by advising the board on their responsibilities, and helping to develop corporate governance policies and procedures. 3. Personnel Management and Risk Management (if applicable) To ensure: Any PG personnel under their supervision are adequately trained, fit and competent for their role, and are appropriately monitored, challenged, encouraged, and appraised in accordance with their human resources policies and procedures. * Any PG personnel holding FCA Certification roles under their supervision are duly certified in accordance with PG certification policies and procedures. * They identify, assess, and manage risks to their business objectives arising from their business activities responsibly and in accordance with their risk management policies and procedures. * Maintain adequate policies and procedures for their function for operational resilience and business continuity purposes. 4. Professional Conduct Responsibilities As an employee and PRA & FCA Certified Person, the Secretary will be expected to: * Comply in good faith with the FCA’s Code of Conduct and the policies and procedures of PG. * Work with colleagues at all levels of PG’s hierarchy in a constructive, respectful, and supportive manner. * Responsibly execute any FCA or PRA prescribed responsibilities allocated to them. * Ensure proper oversight of any delegated work or responsibilities. * Disclose any potential conflicts of interest that may arise. * Maintain a level of Continuing Professional Development training consistent with the role and its responsibilities. * Refrain from any behaviour that may bring the reputation of PG or its personnel into disrepute. * Report potential wrongdoing in accordance with the whistleblowing procedures of PG and the FCA. 5. Skills/Experience: Required- Strong academic record with practical experience of working within a corporate environment, whether it’s through a part-time role, or full time role in a professional firm. Desirable- Had a key role in handling regulatory disclosures and interactions with regulatory authorities. Required- Good communication, interpersonal, and analytical skills. 6. Formal Education: They will accept applications from candidates with experience gained in Financial Services or large corporates. They will also consider candidates with a formal qualification in corporate governance or a degree in business administration, law, or commerce. Salary: £35k per annum (pro rota for 2/3 days per week), approximately £21k. Additional pay: Bonus scheme Benefits: Income protection Life insurance Workplace pension Flexible hybrid working

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