COMPANY SECRETARIAL MANAGER

Job Description

Salary: Competitive

We have an exciting opportunity for you to join our team as a Manager, Specialist Corporate Governance. This full-time and permanent position is based in the UK. Key Responsibilities Provide company secretarial, corporate governance and board support services to a portfolio of private, listed and regulated companies, ensuring that their needs are interpreted precisely and responded to correctly and that the client is kept regularly informed of progress and costs; Providing high quality board, committee and shareholder meeting support to clients, including coordinating agendas and papers, attending board, committee and general meetings throughout the UK, taking accurate and comprehensive minutes and circulating for review. Be fully conversant with the relevant systems, procedures and services of both the Specialist Corporate Governance department and Vistra Corporate Law (VCL) as a whole and to work with colleagues to ensure that the work processes of the Corporate Governance Advisory department are carried out efficiently and effectively. Ensure that all completed work is promptly invoiced, raising interim invoices as appropriate. Work closely with clients, identifying ways in which we can develop the relationship and ensure client retention. Work closely with other members of the Corporate Governance Advisory department in identifying areas where current systems and services can be developed. Provide an outsourced in-house company secretarial service to clients. Draft board reports and prepare horizon scanning and assurance reports for boards and committees. Maintaining corporate registers, directors details and records for client entities Providing guidance and advice on corporate governance best practice and making recommendations to boards and committees impacted by changes in applicable governance requirements. Supporting and leading on board effectiveness reviews. Delivering training workshops to directors tailored to the specific requirements of the boards and committees. Drafting and reviewing non-financial sections of the annual report and accounts and section 172 compliance statements. Assist in the development of corporate governance frameworks, policies and procedures. Ensuring compliance with regulatory stock announcements. Ensure that files are compliant with current money laundering regulations, conduct ongoing client contact to ensure that the customer due diligence information requested is received within a reasonable time frame. Maintain systems that enable us to manage and control customer due diligence activity and reporting all concerns in respect of suspicion of money laundering activity to the Compliance Officer. Identify, promote and develop commercial opportunities wherever possible and to keep clients informed of new products, services and changes in legislation. Play an active role in the business development, supporting marketing, promotional and sales initiatives as appropriate. Supervise more junior employees in the provision of services to private, listed and regulated clients. Produce regular corporate governance updates for clients and provide thought leadership in the form of blogs and articles. Refer any complaints or testimonials to the appropriate manager immediately. Perform ad-hoc requests at the request of the Corporate Governance Advisory Lead. Attributes/ Technical Skills * Confidence in travelling independently to meetings throughout the UK and comfortable with occasional overnight stays. * Experience of company secretarial transactions, filing and notification requirements and using company secretarial software. * Proactive and self-motivated. * Personable and enthusiastic team player, with a confident, professional and commercial outlook. * Excellent written and oral communication skills. * Attention to detail, with excellent organisational and project management skills * Capable of working under pressure and with minimal supervision. * Proficient use of Microsoft Office products. Relevant Experience * Experience of servicing board and committee meetings, sound and competent minute-taking skills and general boardroom exposure; confident and able to deal with colleagues and clients at all levels, including board directors and senior managers. * At least 2 years of work experience within a UK company/ board facing role. * Demonstrable experience of working within a UK company. * Providing guidance on best practice relating to the UK Corporate Governance Code, Companies Act, DTR, the listing rules and MARs. * Experience of working with senior stakeholders. * Have a sound understanding of risk management frameworks and issue escalation. * Expert knowledge of corporate governance and best practice generally, including an up to date working knowledge of the UK Corporate Governance Code and an understanding of subsidiary governance principles. * Experience in providing services to clients, both in person, in writing and by telephone. Education/ Memberships * Educated to degree level, ICSA qualified and preferably with a minimum of 5 years’ experience gained working within a FTSE-listed environment at manager level. Computer Skills * Proficient use of Microsoft Office. General * To comply with the requirements of our Quality Management System certified under ISO 9001 and our Information Security Management System certified under ISO 27001. * To preserve and enhance the Company’s reputation by endeavouring to achieve the highest standard of work at all times. * To undertake other duties and specified projects on an ad-hoc basis as requested Company Benefits * Hybrid working * Competitive Salary * 7% employer pension contribution rising to 8% in January 2025, 3% employee pension contributions * 25 days plus 1 day birthday leave to be taken in the month of your birthday and the opportunity to buy 5 additional days * Private Health Insurance * Healthcare Cashback plan * 4 x Life Assurance * Income Protection 75% salary * Discretionary Bonus

Job Summary

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