RECEPTIONIST

Job Description

Salary: Competitive

Receptionist (Ref:1791) London £30,000 Our client, a leading property law set is renowned for its sheer strength and breadth of expertise in property litigation and agricultural work. A vacancy has arisen for a Receptionist to join their team. Applications are encouraged from those who have a good understanding of the chambers’ environment. This role is a key member of the Chambers’ administrative support team with a particular focus on the greeting of clients and the smooth running of Chambers’ ‘front of house’. The receptionist represents the first impression of Chambers and sets the example of the high standards of professionalism and care that Chambers affords clients, prospective tenants, and prospective pupils. Reception Duties: - Efficient answering of all calls to Chambers. - Routing of calls, ensuring that if the person being called is not available a message is either taken or the caller is put through to the Voice Mail System. - Screening calls for Barristers - Meet and greet clients as they arrive into Chambers. - Keeping the reception area and conference rooms tidy and maintained. - Keeping the passageway and courtyard neat and tidy and free from litter. - Open all courier delivered parcels and inform the clerks if the documents are urgent. - Ensure that all conferences and online hearings that need to be accommodated are allocated a room the day before. - Confirming conference attendance and requirements 48 hours beforehand. - Ordering lunches when required. - To keep the Reception File accurate and up-to-date. - To keep the Chambers Address List up-to-date. - Log incoming papers. - Organise refreshments for visitors to Chambers and for conferences. - Running weekly fire test procedure. - Liaise with and organise courier collections. - Inform the Chambers Director immediately of any complaint received. - To administer and reconcile the petty cash. - Circulating daily attendance information. - Book personal items into barrister’s diaries as requested. - Booking travel and accommodation arrangements for barristers. - As soon as possible after the end of the month to send out the Random Questionnaires. - Ensuring that the reception, conference rooms and waiting area are neat and tidy at all times. - When required setting-up for video conferences. - Ensuring that all AV equipment has regular hardware updates as required. - Co-ordinating pupils training exercises. - Organising weekly laundry collections and delivery. - Liaising with the telephony contractors in terms of servicing, fault finding, adding new users to the system, and allocating extensions and direct lines. - General tidying and stocking of kitchen. - Liaising with cleaners - Liasing with contractors with regard to Facilities Management - Assisting with organising in-house and external functions and when required - marketing events. Clerking Support - Assisting with e-bundling, scanning and photocopying - Assisting with despatch of papers - General clerking assistance as and when required. - Dealing with post both incoming and outgoing. - To assist with keeping stock cupboard tidy and re-ordering of supplies - Assist with logging papers onto computer system. Admin Support - Assisting and providing holiday cover for the Fees Clerk. Allocating payments, - liaising with solicitors and barristers, sending fee notes and general payments enquiries. - Assisting the Financial Administrator with scanning, filing, invoicing, general enquiries. - General admin duties as and when required. Benefits - Private Health Cover - Pension contributions as per the Government scheme - Life cover - Permanent health cover - The post is also eligible for travel allowance (made in conjunction with an interest-free season ticket loan) of an additional £1,392

Job Summary

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