CORPORATE PARALEGAL

Job Description

Salary: Competitive

To support the corporate team in the daily running of the firm’s company secretarial and registered office program. CORE TASKS * Overseeing and attending to the day-to-day requirements of the firm’s company secretarial program. * Accurately maintaining the statutory registers and updating the company books in both hard copy and electronic formats. * Drafting and lodging Companies House statutory filings including confirmation statements, appointment, resignation and share allotment forms. * Attending to the incorporation of new companies and acting as the firm’s first point of contact in respect of the formation aspects of new companies. * Preparing both directors’ and members’ board minutes and resolutions. * Maintaining various databases for purposes of meeting filing deadlines and keeping accurate and up to date client information. * Preparing company profile reports by researching statutory documents on file with Companies House. * Acting as the first point of contact for the firm’s company secretarial clients and ensuring all questions and instructions are professionally and proactively dealt with. * Ability to confidently deal with third parties on a day-to-day basis via e-mail, phone or in person. * Attending to new client intake by following the firm’s client identification and anti-money laundering requirements, and keeping the solicitors updated as the process progresses. * Drafting monthly and annual fee notes and organises for external invoices to be paid in compliance with the firm’s internal procedures. Follows up process with relevant team through to completion. * Undertaking ad hoc legal tasks, when necessary, under the direction of solicitors and the team's professional support lawyer. * Be aware of businesses’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times. PERSON SPECIFICATION * This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines. * Organised with an eye for detail. * The ability to prioritise and to handle multiple projects simultaneously is essential. * Flexible in approach to work and willing to use initiative. * A team player, but equally able to work independently. * Good communication skills and able to deal with people at all levels. * Willingness to stay current on new company legislation. * Demonstrates the Brodies values at all times - Courage, Character, Care, Collegiate, Collaborative. SKILLS * Familiar with the Companies Act 2006 and the statutory filing requirements. * Proficient in the use of Microsoft applications. Additionally, it would be advantageous if familiar with the following programs: * Diligent Entities * DMS (iManage) * Aderant

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