LEGAL ADMINISTRATOR

Job Description

Salary: Competitive

I am looking for a Legal Assistant to work within the Conveyancing department of my Halifax based client to provide clerical support to fee earners in the practice. Key Tasks * To assist in the management of caseload by undertaking procedures as directed by the Conveyancer including dealing with file related queries either face to face or by telephone. * To support Conveyancers in the maintenance of files by effective file management. * To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Conveyancer. * To attend to clients, taking instructions, and conducting letter and telephone enquiries as necessary * Providing quotes both on the phone and by email, including via referrers. * To use the correct Practice procedures and systems in order to manage cases effectively and in accordance with the firm's standards and legal requirements. * To manage own work allocation, productivity and quality of work with minimum supervision. * Contacting Clients, Agents, Referrers, Search providers and other parties Solicitors to progress active conveyancing transactions. * Ensure the confidentiality of all the firms and clients' documentation and information. * Contributing to maintaining a safe and healthy working environment. * Contributing to maintaining and improving office procedures. * Ensuring compliance with the Firm's Equality and Diversity policy. Additional Tasks * Dealing with sale, purchase and re-mortgage matters to the extent delegated by the Conveyancer, to include: * Any preliminary matters on both sale and purchase files. * Obtaining all required documentation from the client, other-side, third parties (such as HMLR, HMRC and Lenders). * Drafting sate contracts and re-mortgage documentation as required and supervised by the Conveyancer. * Assisting the Conveyancer in replying to enquiries. * Dealing with Lenders on both sale and purchase matters, checking redemption statements, mortgage offers and dealing with the financial calculations relating to the same as required by the Conveyancer. * Assisting with purchase files, including: * Obtaining initial documentation. * Collating contract packs. * Administrative duties relating to the title checks/title reports. * Assisting the Conveyancer in raising enquiries. * Reviewing and reporting on mortgages. * Ordering (all appropriate) searches, review and reporting on the same as supervised by the Conveyancer. * Preparation of files for completion to include, final searches, requests for mortgage advances and liaison with Clients as to receipt of balance funds. * Dealing with all appropriate Notices/Deeds — Post Completion. * Updating the Estate Agents, Mortgage Brokers as required. * Updating Lender Portals, including Lender Exchange and LMS. * Post Completion procedures including Land Registry applications, First Registrations, Deeds back to client/lender and archiving the file. This is a full-time, permanent role based in my clients' offices in Halifax

Job Summary

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