COMPANY SECRETARIAL ASSISTANT

Job Description

Salary: Competitive

Company Secretarial Assistant  Location: Hounslow Contract: 12 month FTC (Maternity Cover) About Lampton Group The Lampton Group of companies was established by the London Borough of Hounslow in 2012 in order to fulfil two main objectives: to deliver social value services on a local level and to be commercial, fostering an entrepreneurial spirit and promoting growth. The Group has a social heart with a commercial head and delivers outstanding services across the Borough of Hounslow. We are made up of four distinct business areas: Group, Services, Leisure and Homes.  Underpinning everything we do are our CORE values: Customer First. One Team. Respectful. Energised. About the Job  As a Company Secretarial Assistant at Lampton you will report to the Company Secretary with your core role being  to support the Director of Governance & Compliance and Company Secretary in overseeing the strategic governance and company secretarial functions of the Group. Key Responsibilities include: Support the efficient and effective function of the boards & committees of the Group companies to include: Maintenance of meeting schedules and forward plans for agenda items Board and committee meeting support - preparation of agendas, collation and circulation of board papers, active attendance at, and introduction to minuting of, board and committee meetings, preparation of action lists and following up on actions arising from meetings Maintenance of a board decisions register Drafting of written resolutions – board and shareholder Drafting of pro forma minutes of meetings Assist with oversight of the Group’s compliance with legislative, regulatory and contractual obligations by monitoring and reporting on changes in relevant legislation and the regulatory environment and taking timely action where required Ensure that Group companies operate in accordance with their articles of association and with any shareholder agreements. Oversee the day-to-day administration of the Group companies e.g. Maintenance of statutory books, filings with Companies House such as director appointments/resignations, confirmation statements, annual accounts, PSC updates Monitor the effectiveness of the department’s electronic filing and systems in retrieving and managing information efficiently. Maintenance of templates and procedure notes Maintenance of Gifts and Hospitality Register  About you ICSA/CGI part qualified / working towards qualification.  Previous experience of meeting management including organising, attending, and minuting meetings Strong administrative skills including familiarity with common IT software to include Microsoft Office, SharePoint and board portals. An interest in developing knowledge of company law and corporate governance issues Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels of the organisation. Excellent time management and ability to prioritise  Organised, efficient and accurate with an emphasis on execution A proactive approach to work Flexibility and willingness to adapt with the ability to provide creative solutions  In return Lampton Group will offer you A competitive salary Generous holiday allowance Free Gym Membership  Lampton Rewards - discounts and offers from top brands and services Enhanced Maternity and Paternity leave  Pension Scheme   Refer a Friend Scheme  Staff wellbeing services  Flu Jabs    Eye care vouchers and support towards glasses  Cycle to work scheme  Electric Car salary sacrifice scheme      Due to the needs of the business and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.  Diversity, equity and inclusion are at the heart of what we value as an organisation. Lampton Group is an equal opportunities employer, and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, age, disability or any other status protected by law. Our recruitment team are happy to support with any reasonable adjustments that are needed within the recruitment process.  To apply for the position of Company Secretarial Assistant please use the ‘apply now’ function

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