FLOAT LEGAL SECRETARY

Job Description

Salary: Competitive

Float Legal Secretary Based Spalding £25,000 - £30,000 Essential skills: * Computer literacy, with strong working knowledge of Microsoft Office. * Typing speed of at least 65 wpm/90% accuracy. * Excellent attention to detail, including spelling and punctuation. * Ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations. * Can organise own work effectively and plan well to meet required deadlines. * Evidence of a problem solving can-do attitude. * To work effectively in a team environment. The primary responsibilities are to: * Provide the team and wider firm with typing, secretarial and administrative support. * Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service. * Assist with digital dictation and administrative support across the company in line with the Company's workflow ethic. Day-to-day responsibilities are to: * Transcribe and prepare all correspondence and documents through audiotyping and word processing, using Company precedents where appropriate; * Operate case management system including storing documents electronically organising and attaching to relevant matters; * Deal with administrative routines as required to include scanning, faxing, printing, binding and photocopying; * Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving; * Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents; * Meet both internal and external clients needs and ensure they are kept advised as necessary * Manage incoming and outgoing mail in all mediums i.e. post, emails and fax transmissions. * Make appointments, arrange meetings and maintain manager/fee earners diary as required; * Monitoring compliance and Lexcel requirements; * Conduct company checks and individual AML checks as appropriate; * Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Company's standards for client care; * Assist the Operations team when required, including switchboard cover, franking outgoing post, file archiving and hospitality; * Assist the Business Support and Operations Team with routine and ad hoc tasks/projects; * Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment; * Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence; * Ensure the confidentiality of all the company's and clients information; * Appreciation of legal procedures and Company protocols; * Any other reasonable requests from Fee Earners and/or Managers

Job Summary

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