LEGAL SECRETARY - PRIVATE CLIENT

I'm supporting a well established and supportive Law firm who is recruiting for an experienced Legal Secretary / Assistant to support the Senior Partner in the Private Client Wills and Probate Department. The job role will include - ¨ Handling telephone and other queries from clients and others. ¨ Receiving telephone messages, facsimile messages and emails ensuring they are dealt with promptly. ¨ Communicating with clients in their personal calls to the office and ensuring that they are given a prompt, efficient and friendly service. ¨ Assisting with duties including typing of letters, documents, filing and copying. ¨ Preparing documents and correspondence, including preparing mail and enclosures. ¨ Assisting in administration of Private Client files from opening of files to their close and subsequent archiving ¨ Making appointments, maintaining and reviewing the diary on a daily basis. ¨ Management of financial aspects of client files including ensuring that all money transactions are notified to the Accounts Clerk and are also noted on every file’s money sheet. ¨ Research of relevant legal issues. ¨ Drafting legal documents and correspondence. ¨ Meeting with clients on behalf of the department to assist with legal matters such as Lasting Powers of Attorney and Probate matters. ¨ Regular reviews of files. ¨ Covering for others when they are unavailable. ¨ Providing guidance to new, inexperienced or temporary members of staff as necessary. ¨ Ensuring all matters are dealt with smoothly in the absence of Senior Partner and that clients queries are promptly dealt with. ¨ Ensuring that the Wills LPA’s & Probate precedents and database are kept up-to-date, effective and in order. ¨ Skills Required ¨ Ability to learn quickly. ¨ A willingness to develop secretarial skills. ¨ An ability to work under pressure. ¨ Effective communication and interpersonal skills - There will be significant contact with clients and other parties with whom a good working relationship is crucial. ¨ The ability to apply common sense in handling competing priorities. ¨ Sound work management and organisational skills and Initiative. Essential Attributes ¨ Existing experience in an office environment is essential. ¨ Proficiency with Word and Outlook. ¨ Good Typing speed. ¨ Excellent typing accuracy. ¨ Good spelling and punctuation. ¨ Good attention to detail. Please apply asap, this role is working for a leading law firm, offering excellent benefits, career progression and competitive salary